The employer needs to know you can draft correspondence that represents the executive accurately, because the executive's voice is part of their professional brand and clients must not notice a ghostwriter.
Explain a repeatable process: collect samples, identify tone, draft, and get feedback. Show you treat drafting as a skill that improves with review rather than a one-time guess.
Start by asking for access to a folder of the executive's past emails, at least a few dozen if possible, and read them not for content but for style. Notice the length of their sentences, whether they open with a direct statement or a pleasantry, and how they sign off. Then, before drafting anything new, check the specific recipient, because most executives shift their register between a long-time client and a new vendor. When you write, keep a small checklist in your head: match their typical greeting, their preferred level of formality, and their usual way of closing, whether that is a simple "Best" or a full signature block. After you finish the draft, read it aloud and ask yourself if it sounds like something you would say, and if it does, revise it. Finally, send it to the executive with a short note that flags the choices you made, such as the tone you used for a difficult message, and invite them to adjust. Treat each round of feedback as a calibration point, and over time you will internalize their voice so naturally that the drafts come out right the first time.
A common mistake is to write 'Hi po, I just want to ask sana kung okay na yung report?' in an English interview, which sounds too casual and mixes languages. Instead say 'I reviewed the executive's previous emails and mirrored their tone by using consistent greetings and sentence length.'
Situation
In my previous role as an admin assistant for a small consulting firm, I was asked to draft routine client update emails for the managing consultant.
Task
I had to write messages that matched his concise, polite, and slightly formal tone so clients felt they were hearing directly from him.
Action
I first reviewed his last ten sent emails and noted recurring phrases like 'I appreciate your patience' and 'Let's align on next steps.' I then drafted the email using those exact patterns, kept sentences short and direct, and avoided filler words like 'just' and 'actually.' Before sending, I read the draft aloud and compared it to his previous responses, then sent it to him for approval with two minor wording options.
Result
He approved the draft with only one small edit, and I later used the same phrasing guide for all subsequent client updates, reducing his editing time by about 30 percent.
Build a voice guide from the executive's real examples instead of guessing.
Write your own answer, then get instant AI feedback graded against:
Get AI feedback on your answer — free.
3 free AI-graded answers + 1 free mock interview, no card needed.
Sign Up FreeAlready have an account? Log in
Sign in to join the conversation.
No answers shared yet — be the first to show how you'd approach this.