Research & Development Purchaser

About the role

Job Description:

• Handle assigned collections and independent accessories.

• Manage fabric and trims development and sourcing, including negotiation of price, lead time, and minimum order quantity (MOQ).

• Obtain and maintain copies of suppliers’ OEKO-TEX certifications.

• In case of MOQ bookings with expected excess quantities, prepare the MOQ Excess Form, attach the corresponding fabric swatch, and post it on the designated bulletin board in the Creative Department.

• Prepare and submit cost studies and canvass sheets.

• Process, place, and monitor purchase orders to ensure timely delivery.

• Update the Collection Monitoring Board daily, including the status of fabric and trims under development, booking, shipment samples, and estimated time of departure (ETD) and estimated time of arrival (ETA).

• Ensure the timely arrival of fabrics and trims based on production and Merchandising requirements, while ensuring that materials meet quality standards.

• Obtain copies of suppliers’ packing lists, invoices, inspection reports, and other required shipping documents prior to shipment.

• Process payment requests and ensure that delivered quantities are 100% consistent with the quantities paid for.

• Review excess reports and identify opportunities to utilize excess materials for future collections.

• Review and verify the accuracy of initial and final Bill of Materials (BOM).

• Negotiate and resolve supplier claims, when necessary.

• Organize purchasing documents and maintain the confidentiality of sensitive information.

• Prepare, maintain, and update the following purchasing documents and files:

• Fabric & Trims Summary

• Fabric & Trims Allocation

• Purchase Orders

• TT Payment Transmittal & Instructions

• Quotation/Canvass Sheets

• Collection Clear Books/Development Files

• Weekly Excess Reports

• Order Summary Status

• Shipment Schedules

• Perform other duties and functions as may be assigned by the Company from time to time.

What they're looking for

Qualifications:

• Bachelor’s degree in Purchasing, Supply Chain Management, Business Administration, Merchandising, or a related field.

• At least 2–3 years of experience in purchasing, sourcing, procurement, or a related role, preferably in the garment, apparel, or retail industry.

• Experience in fabric and trims sourcing, supplier coordination, and purchase order management.

• Strong negotiation skills with the ability to negotiate pricing, MOQ, lead times, payment terms, and delivery schedules.

• Knowledge of fabric, trims, accessories, and garment-related materials is highly preferred.

• Experience in supplier canvassing, cost analysis, quotation comparison, and purchase order processing.

• Ability to monitor material development, booking, shipment schedules, and delivery status to ensure timely availability.

• Strong attention to detail in reviewing BOMs, quotations, invoices, packing lists, inspection reports, and other purchasing documents.

• Proficient in Microsoft Excel and comfortable working with purchasing reports, monitoring tools, and ERP systems.

• Strong analytical, organizational, and problem-solving skills.

• Excellent communication and coordination skills, with the ability to work effectively with suppliers and cross-functional teams.

• Highly organized, proactive, detail-oriented, and able to manage multiple priorities and deadlines.

• Demonstrates integrity and discretion in handling confidential purchasing and supplier information.