Event Specialist

About the role

Primary Tasks

• Lead the conceptualization, planning, and execution of events, from pre-production to post-event evaluation.

• Create and manage event timelines, checklists, and budgets to ensure smooth and cost-efficient execution.

• Oversee venue selection, supplier coordination, and vendor negotiations, ensuring quality and adherence to timelines.

• Manage permits, logistics, security, and technical requirements for each event.

• Coordinate with internal teams (Production, Creative, Marketing, PR, Finance) to ensure all deliverables are aligned.

• Prepare event documentation and post-event reports, including evaluations and cost summaries.

• Act as the event lead on-site, ensuring that all teams and suppliers perform as scheduled.

• Supervise setup, rehearsals, run-of-show, and pack-down activities.

• Troubleshoot and make real-time decisions during events to address any unforeseen issues.

• Work in tandem with the Executive Producer to align production coverage and live multimedia needs.

• Coordinate with the Marketing and Accounts Teams for partner requirements, branding placements, and deliverables.

• Maintain clear communication with sponsors, suppliers, and stakeholders before, during, and after each event.

Secondary Tasks (During Lean Periods)

• Assist the marketing team in campaign coordination, partnership fulfillment, and client servicing.

• Support in crafting event proposals, sponsorship decks, and presentations for potential partners.

• Help manage marketing collaterals, promotional materials, and PR coordination.

• Conduct post-event partner evaluations and recommend ways to strengthen partnerships.

What they're looking for

• Bachelor’s degree in Marketing, Communications, Events Management, or related field.

• At least 3–5 years of experience in event planning, project management, or related fields.

• Proven track record in handling corporate events, media launches, or large-scale productions.

• Strong organizational, leadership, and problem-solving skills.

• Excellent communication and interpersonal abilities; comfortable interfacing with clients, partners, and suppliers.

• Flexible and willing to work during weekends or extended hours as required by event schedules.

• Creative, resourceful, and solutions-oriented under pressure.

• Experience in media, lifestyle, wedding or entertainment events is a plus.